Approving timesheets is the final step in the shift process. It ensures workers are paid accurately and on time for their hard work.
How Timesheets Work
When a worker clocks in and out using the KOVR app, their hours are automatically recorded and sent to you as a pending timesheet.
Reviewing Pending Timesheets
- Go to your **Dashboard** and select the Timesheets tab.
- Select the shift you want to review.
- Check the clock-in, clock-out, and total hours for each worker.
Tip: We recommend approving timesheets within 12 hours of shift completion. This allows workers to access their earnings viaInstant Pay quickly.
Adjusting Hours
If a timesheet is incorrect (e.g., a worker forgot to clock out or arrived later than recorded), you can adjust the hours before approving:
- Tap Edit next to the worker's time.
- Enter the correct start and end times.
- Provide a brief reason for the adjustment (this will be visible to the worker).
- The worker will be notified of the change and can accept or dispute it.
Approving and Rating
When you approve a timesheet, you'll also be prompted to rate the worker:
- Click Approve & Rate.
- Confirm the total payment amount.
- Select a star rating (1-5 stars).
- Leave a brief review sharing what they did well or where they can improve.
What Happens After Approval?
Once you click approve:
- Your payment method on file is charged for the final amount.
- Funds are transferred to the worker's KOVR wallet.
- The worker is notified and can leave a review for you.
- An invoice is generated and sent to your email.
Disputes
If a worker disagrees with your adjustment, they may open a dispute. Our support team will review the chat logs and system data to help reach a fair resolution.
Next Steps
Learn more about employer billing and invoices to manage your staffing budget effectively.